Tech Discounts for Nonprofits in Cleveland
How Cleveland Organizations Can Save on IT in 2026
By: PCR Business Systems
Nonprofits in Cleveland have always been experts at doing more with less, including stretching budgets, juggling programs, and wearing many hats. Unfortunately, if not managed correctly, technology can feel like one more expense that grows every year. Email, file storage, cybersecurity, remote work tools, and project management platforms can all add up. But many organizations don’t realize something important:
Nonprofits qualify for a surprising number of technology discounts, free licenses, and reduced-priced IT tools.
These programs aren’t just for national organizations or large institutions. They’re available to community-based nonprofits in Cleveland and across Northeast Ohio, including food pantries, arts groups, youth programs, shelters, health organizations, neighborhood development groups, and more.
We’ve listed below some of the best Nonprofit IT discounts available in 2026 and how to access them.
1. Microsoft 365 Nonprofit Licensing
Many nonprofits in Cleveland and Akron rely on Microsoft 365 for email, file sharing, and collaboration.
Microsoft offers nonprofit-specific plans that include:
- Free versions of certain Microsoft 365 licenses
- Discounted upgrades for more advanced security tools
- Azure credits for cloud-based infrastructure
- Lower-cost options for Teams, SharePoint, and OneDrive
If you pay full retail price for Microsoft licenses, it’s worth checking your organization’s eligibility. Most 501(c)(3) nonprofits qualify, and the application process is straightforward.
Where to start:
Search “Microsoft 365 nonprofit eligibility.” You’ll find Microsoft’s official page with a step-by-step guide.
2. Google Workspace for Nonprofits (free and discounted)
- Google Workspace for Nonprofits (free and discounted)
For organizations using Gmail or Google Drive, Google offers a nonprofit program that includes:
- Free access to the basic tier of Google Workspace
- Discounted upgrades for higher storage and enhanced security
- Built-in tools for hybrid work
- Google Meet for virtual meetings
This can be especially helpful for nonprofits with part-time staff, volunteer teams, or remote programming.
Where to start:
Search “Google for Nonprofits,” and follow the eligibility instructions.
3. Nonprofit Pricing for Collaboration & Productivity Tools
A growing number of popular software platforms offer nonprofit discounts — some as much as 50% or more. These tools can make daily operations smoother without straining your budget.
Common discounted platforms include:
- Airtable – ~50% off
- Notion – nonprofit pricing, often half off
- Trello – nonprofit and education discounts
- Slack – reduced nonprofit plans
- Asana – deeply discounted tiers
- Zoom – nonprofit options
- Monday.com – discounted nonprofit plans
These tools help with project tracking, volunteer coordination, program management, event planning, and grant reporting.
Where to start:
Most platforms list “Nonprofit Pricing” or “Social Impact Program” in their website footer.
4. Security Tools with Nonprofit Discounts
Cybersecurity has become a major concern for organizations of all sizes, especially nonprofits handling donor information, client records, case notes, or program data.
Fortunately, many security companies offer nonprofit pricing for tools such as:
- Multifactor authentication
- Device management
- Encrypted backups
- Email filtering and phishing protection
- Password management
- Endpoint protection
- Vulnerability scanning
Even small organizations can take advantage of these discounts, and they make a big difference when insurers or funders start asking security questions.
Where to start:
Look for “Nonprofit,” “Nonprofit Pricing,” or “Impact Program” on the website of the security vendor you’re considering.
Why These Discounts Are Often Missed and How PCR Business Systems Can Help
If your Cleveland nonprofit hasn’t explored nonprofit pricing before, you’re not alone. Most teams miss out simply because they weren’t aware the programs existed, didn’t know discounts applied to tools they already use, or they assumed the application process would be complicated.
Fortunately, even if you’re in the middle of a subscription term, many companies will honor nonprofit pricing moving forward.
The first step is to review what you already use, note which software and platforms you use daily and are paying full price for, and then search for any available discounts.
Since 2004, PCR Business Systems has helped nonprofits in Cleveland and Akron stay secure, budget for the future, maximize their technology resources, and find available IT discounts. Schedule a meeting with PCR President Pat Carroll to learn more.
